(Charlene from Sweet Chic Events)
“I don’t need a wedding coordinator my venue will do everything, they come with a coordinator” – This is one of the largest misconceptions when it comes to Venue Coordinator (the one that is at/comes with your venue) vs. an Event/Wedding Coordinator.
We are two very different kinds. Very simply put a wedding coordinator’s client is you; a venue coordinator’s client is their manager. A wedding planner’s interests lye with the client (YOU) while a venue coordinator’s interest lye with the venue.
A venue coordinator may assist with putting out linens or perhaps a room layout or even give you a list of the vendors that have been to those facilities before. However, most venues come with a coordinator. Most venues also have high turnover and multiple weddings in a day, which means you aren’t their only concern that day and you will potentially be working with a few ‘coordinators’. With multiple weddings, they aren’t in your room the whole time ensuring that guests aren’t raiding the sweet buffet before dinner! Once food is served they usually disappear. This doesn’t offer much support later on when you can’t find your toss bouquet or the Emcee goes missing.
A venue coordinator is there to coordinate anything that relates to the venue; where as a wedding planner is there to coordinate anything that relates to your wedding.
Both a wedding coordinator and venue coordinator are very important, but they also play very different roles, which may overlap in a few places concerning the reception décor or set up. But that’s usually where the similarities end.
Venue Coordinator will:
– create a floor plan
– create a menu, and attend the tasting
– set out décor items you brought the night before (check with the venue some won’t even do this)
– ensure a grand entrance into the reception room
– ensure their staff are doing their jobs
Wedding Coordinator will*:
– assemble a master timeline and ensure it is carried out
– reviews contracts, ensure contracts are carried out
– have contracts on hand and previous emails to back up what vendors have said they will do for you
– ensure vendors/VIPs arrive and know what to do
– direct & assist guests at the ceremony and reception
– ensure that your best man has the rings that the marriage certificate is in place
– work with you to set up your rehearsal, direct if necessary
– create a seamless wedding by being the liaison between family/cake/dj/photographer/other vendors
– line up and cue the bridal party & musicians
– attend to any needs of the bride & bridal party
– set out any personal items (guestbook, flowers, escort cards, etc.) at the reception & ceremony and then collect any personal items
*(sample list, not even remotely complete)
Julianne Cragg | Edmonton Wedding Planner
A Modern Proposal Event Planning