Archive: ‘tips’



Is it too late?

Friday, January 20th, 2012

(source)

I receive a lot of questions about how much time is required to plan a wedding. Really, you don’t need much time at all. So if you were recently engaged and would like to get married this year, don’t worry you have time. As long as you don’t have your heart set on a specific date and venue you should be okay. You need to first start with priorities, if you have always known you will be married in the Basilica and it’s only available on June 2 at 3 p.m. you may need to be a little bit flexible with the rest of your planning. If you don’t have your heart set on anything you shouldn’t have a problem at all.

1. Set your priorities and budget, and vision
2. Select a Ceremony and Reception Venue + Date
3. Start booking all your vendors (the ones that can only book one wedding a weekend are where you want to start i.e. photographers/planners) and order you dress – it takes up to six months to order!

Keep in mind the busy months for wedding are June, July, August, and September, if you have a wedding in one of the less popular months you will be able to have the venues and vendors you want!

Julianne Cragg | Edmonton Wedding Planner
A Modern Proposal Event Planning
c: 780.901.5630

Cutting Down the Guest List

Monday, November 28th, 2011

Cutting down the number of guests  you invite to your wedding or event will cut down your costs immensely. Not only will you need less food, but there’s less alcohol, chairs, chair covers, table linens, favors, invites, table numbers, etc. But, lets face it, it’s probably the second hardest task (other than the seating chart) to do. It doesn’t matter who you do or don’t invite you will always hurt someone’s feelings, its just an unfortunate part of life. You are just going to have to face that reality, and stick to your plan. Whether you need to cut the guest list because of the venue size or your budget, you need to be firm and be reasonable. For example you cannot invite one cousin from a family and not the other just because you don’t like them. If you invite one cousin, you invite them all. Same goes for children (this is the one people catch the most flack for) if you let a few people bring children (OTHER than bridal party of your own) then you have to let everyone bring children.

This cute little chart was posted on The Wedding Bee to help you with narrowing down the list. When people ask why they weren’t invited, you can always say “We had limited space at the reception site we choose and had to cut the guest list to only immediate family”.

Julianne Cragg | Edmonton Wedding Planner
A Modern Proposal Event Planning
c: 780.901.5630

The Master of Ceremonies

Tuesday, July 26th, 2011

(photo: Erik Hornung, Caitlin + Will’s wedding)

The MC is an extremely important job, you need one, a good one. The MC is someone who keeps the night rolling and people entertained. I have seen my fair share of MC’s fabulous and not so fabulous. You need someone who is a natural comedian, someone who knows the couple, or enjoys being in front of crowds.

The MC’s job usually begins around 6:15 (based on a 5:30 cocktail, 6:30 B + G arrival) they want to announce themselves with a simple hellos my name is ____ and I will be your MC for the evening and I will let you know our program will be beginning in approximately 15 minutes (granted the B + G are on time), please grab your drinks and take a seat. This does need to be done 15 minutes in advance it allows for a pee/smoke break/grab a drink.

The MC then announces the bridal party and welcomes them – now this can be done several ways,  something you need to discuss beforehand with your bridal party. Does everyone want to come in, is each couple/person announced or just “please welcome the bridal party”, or just the Bride and Groom? You also want to figure out if you go around the room, are doing something completely different, or  just go to your seats.

Usually this is followed by a basic welcome and grace. After/during dinner the MC provides a bit of comic entertainment and welcomes/introduces the speeches. He or she will keep the program going and if something goes array (i.e. slideshow) they will keep the crowd entertained or go onto the next item. They MC’s duties usually ends at the first dance and the DJ/Band takes over – that’s up to you.

It is my advice that you limit your MC to two drinks during their duties – I understand needing one to ‘calm the nerves’ but sometimes they go a little too far in calming the nerves. (I haven’t seen it at any of my weddings but I have been to some as a guest where I have seen it)

Julianne Cragg | Edmonton Wedding Planner
A Modern Proposal Event Planning
c: 780.901.5630

Photos: First Look vs. Ceremony

Tuesday, February 23rd, 2010

asw095

(photo credit: Shandro Photo)

This is a big debate many couples go through. Do you take photos before the wedding, “First Look or First Glance”, or do you wait to see each other until the ceremony. Most people are over the whole superstition idea but still like the idea of ‘walking down the aisle to your groom. It is fabulous, however, following the ceremony you have to take photos afterwards (and perhaps after your receiving line). This can be VERY time consuming and perhaps you don’t think your guests mind waiting 3+ hours for the reception, but trust me they do. Have you gone through it for them, probably.

But here are the pros to taking photos before hand – most photographers will take only the two of you alone; having your groom with his back to you and then you come out and he will turn around. This gives the two of your intimate time alone (no priest, no bridal party, no parents, no guests) – you have no idea how rare that is going to be on your wedding day! The photographer will be there to capture the first glace of your groom and if he was going to cry when you walked down the aisle he is going to cry then too. Not to mention your flowers – crisp and green, your make up – fresh, your groomsmen – sober, and your bridesmaids – blissful.

In my opinion, if I were doing my wedding over I would do first look photos, hands down.

Julianne Cragg | Edmonton Wedding Planner
A Modern Proposal Event Planning
o: 780.760.1466 | c: 780.901.5630

Eco Friendly

Saturday, February 20th, 2010

tree-favors

(source)

Eco friendly weddings don’t have to be expensive; in fact, they can be quite the opposite! You don’t need to go and buy new things made out of recycle product to be eco friendly, here are a few suggestions on how to make you wedding eco friendly and uber chic:

- Find a venue that allows you to have the ceremony and reception on the same site, that way guests don’t have to drive.

- Have more of an eclectic wedding and don’t worry if all the vases aren’t the same. Go to a second hand store and buy vases or to a antique store to purchase some – or even, my favorite go garage saleing!

- Use recycled paper for your invitations. It’s not hard to find anymore, and comes in array of colors and textures.

- Create a wedding website instead of having several inserts.

- Use local vendors; don’t fly a photographer in from Toronto for your Edmonton wedding.

- Edible or Plant favors. These are more eco friendly as most guests will use them, plus they weren’t shipped from across the world and made in a polluting factory.

- Have group transportation for photos, to and from the reception. This is fabulous especially if your reception is in a little known location.

- Rent or buy and resell items instead of having single use items (i.e cutlery, glasses)

- Make stuff. Plain and simple instead of buying your escort cards/décor/table numbers/favors make them. You might not be able to make everything but a little bit of a personal touch goes a long way.

- Have a smaller wedding.

Julianne Cragg | Edmonton Wedding Planner
A Modern Proposal Event Planning
o: 780.760.1466 | c: 780.901.5630

Sample Dress Sale

Thursday, February 11th, 2010

Just thought i’d share this with my lovely readers….

samplesale

www.weddingworldonline.com

Julianne Cragg | Edmonton Wedding Planner
A Modern Proposal Event Planning
o: 780.760.1466 | c: 780.901.5630

Venue Coordinator Vs. Event/Wedding Coordinator

Wednesday, February 10th, 2010

 

wedding-planner(Charlene from  Sweet Chic Events)

“Why do I need a coordinator my venue will do everything, they come with a coordinator” – This is one of the largest misconceptions when it comes to Venue Coordinator (the one that is at/comes with your venue) vs. an Event/Wedding Coordinator.

We are two very different kinds. Very simply put a wedding coordinator’s client is you; a venue coordinator’s client is their manager. A wedding planner’s interests lye with the client (YOU) while a venue coordinator’s interest lye with the venue.

A venue coordinator may assist with putting out linens or perhaps a room layout or even give you a list of the vendors that have been to those facilities before. However, most venues come with a coordinator. Most venues also have high turnover and multiple weddings in a day, which means you aren’t their only concern that day and you will potentially be working with a few ‘coordinators’. With multiple weddings, they aren’t in your room the whole time ensuring that guests aren’t raiding the sweet buffet before dinner! Once food is served they usually disappear. This doesn’t offer much support later on when you can’t find your toss bouquet or the Emcee goes missing.

A venue coordinator is there to coordinate anything that relates to the venue; where as a wedding planner is there to coordinate anything that relates to your wedding.

Both a wedding coordinator and venue coordinator are very important, but they also play very different roles, which may overlap in a few places concerning the reception décor or set up. But that’s usually where the similarities end.
Venue Coordinator will:
- create a floor plan
- create a menu, and attending the tasting
- set out décor items you brought the night before
- ensure a grand entrance into the reception room

Wedding Coordinator will*:
- assemble a master timeline and ensure it is carried out
- reviews contracts, ensure contracts are carried out
- have contracts on hand and previous emails to back up what vendors have said they will do for you
- ensure vendors/VIPs arrive and know what to do
- direct & assist guests at the ceremony and reception
- ensure that your best man has the rings that the marriage certificate is in place
- work with you to set up your rehearsal, direct if necessary
- create a seamless wedding by being the liaison between family/cake/dj/photographer/other vendors
- line up and cue the bridal party & musicians
- attend to any needs of the bride & bridal party
- set out any personal items (guestbook, flowers, escort cards, etc.) at the reception & ceremony and then collect any personal items

*(sample list, not even remotely complete)

Julianne Cragg | Edmonton Wedding Planner
A Modern Proposal Event Planning
o: 780.760.1466 | c: 780.901.5630

Getting Ready

Tuesday, February 9th, 2010

allison & michael 002

Edmonton Photographer Cosmin Danila

Here are a few tips to keep in mind when getting ready on your big day!

1. Wear a zip up or button up shirt; you don’t want to pull a shirt over your hairdo.

2. Plan for extra time. You will probably run behind and a few minutes to sit and breath is kind of nice.

3. Pre layout everything for the big day, the night before. (i.e. necklace, underwear, deodorant, lip-gloss, purse etc.)

4. Ensure you have let your dress breath (wrap it under a bed sheet so it doesn’t get dusty) for a week before the big day, and steam the night before not the morning of.

5. Don’t spray perfume on yourself with your dress on, some perfumes stain!

6. Pack some snacks & water- not choclate, but some almonds, apples, oranges, something that has fiber and energy – just in case you forget to eat.

7. Have the least amount of people with you when getting ready. This equals to less people to distract you and less people to get your dress dirty, rip your dress or just plain get in your way.

Julianne Cragg | Edmonton Wedding Planner
A Modern Proposal Event Planning
o: 780.760.1466 | c: 780.901.5630

Wedding Vendor Gratuity

Thursday, January 28th, 2010

Gratuities are for those who have preformed their duties and have done them exceptionally well and above your expectations, they are usually provided at the end of the night (usually in cash). Most tips are at the discretion of the bride & groom. I can tell you from experience that when a gratuity is received or presented no matter what amount the vendors are extremely happy.

Alternatively, you’d also be surprised how far a thank you card, testimonial for a website/portfolio, review on their services on a website, or perhaps some photos from your wedding goes! This is something you could do to thank your vendor for a job well done that they might just appreciate more than a gratuity.

Here are some vendors you might want to include into your budget.

Caterer – Usually this is built into the contract price, usually 15-18%. Unfortunately if they do not live up to expectations you cannot take back the gratuity you will need to speak to the vendor after the wedding.

Makeup Artist/Hair Stylist – Depending on the services and how early they had to come in, a tip of 15 – 20% is typical.

Limo Driver/Transportation – Usually a tip of 15 – 20% is provided, sometimes it is included in the contract, so read your contracts.

Wedding Planner – Any gratuity is at the discretion of the bride and groom.

Photographers/Videographers – Gratuities are normally presented but if your photographer/videographer went above and beyond what you had expected, typical amounts can be anywhere from $50 – $100 and more.

Ceremony Musicians – Typical amounts range from $50 – $100 depending on the amount of musicians and length of play.

Officiant – Any gratuity is at the discretion of the bride and groom and can range from $20 on up. Be careful when tipping if you are using a religious institute as sometimes it would have to be in the form of a donation to the church and not to the priest/minister/reverend etc.

DJ – When a DJ has done their job right, no one wants to leave! They most certainly appreciate any gratuity but it is not expected, typical amounts range from $20 – $100.

Floral Designer – A gratuity is not expected but is very much appreciated. Typical amounts start at $20 and go up.

Cake/Baker – As with the florist a gratuity is not expected by much appreciated, and is at the discretion of the bride & groom.

 Remember most of the time it is not up to the contract, but to you as gratuity is a thank you for exceptional services not a must, nor is it expected. Very much appreciated but not expected.

Wedding Dress Shopping

Thursday, January 21st, 2010

edmonton-wedding-photographer0
(source)

There are few events in life that are as exciting and stressful, as shopping for you wedding dress. Here are a few tips on how to keep sane and ensure your dress arrives on time.

- It takes 6-9 MONTHS to order a wedding dress, go early
- Don’t bring an entourage, keep it to three people total
- Keep an open mind, how it looks on the hanger isn’t close to how it will on you
- Have an idea of the style you would like, bring pictures
- Go with a budget, let the sales person know the budget
- Go on an off day of the week, during the day (Monday – Thursday)
- Make appointments
- Do your makeup and hair, you’ll feel better in the dress
- Don’t be upset if you have to go up 2 – 4 sizes, it’s normal
- Don’t just start looking, it will overwhelm you

 

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